Location: Belgravia, London
Salary: Circa £80,000 gross per annum
Working Hours: Full-time, Monday to Friday, with flexibility for occasional evenings and weekends
Working Arrangement: Predominantly remote, with one day per week at the principal's Belgravia residence
The Opportunity
An excellent opportunity has arisen for an experienced, highly capable Private Executive & Personal Assistant to provide comprehensive support to an UHNW principal based in Belgravia, London.
The principal has a diverse portfolio of interests spanning business, arts, culture, philanthropy and creative enterprises, alongside a busy family and private life.
This is a multifaceted position combining high-level executive assistance with private personal assistance, lifestyle management and household coordination. The successful candidate will play an integral role in ensuring the smooth running of the principal's professional commitments, personal affairs and family arrangements.
The family are seeking an exceptionally organised, commercially aware and discreet professional who is naturally proactive, resourceful and confident working independently. The ideal candidate will anticipate requirements, exercise sound judgement and take complete ownership of responsibilities without the need for constant direction.
This is an opportunity to become a trusted and valued member of the principal's private office, providing consistent, professional support across both their business and personal life.
The Role
Executive Assistance & Private Office Support
Manage complex and evolving professional diaries across multiple business interests and external commitments.
Coordinate meetings, appointments, board-level engagements, professional lunches, dinners and events.
Proactively manage competing priorities, resolve scheduling conflicts and ensure appropriate preparation and travel time.
Prepare briefing notes, meeting agendas, presentations and supporting documentation.
Draft, review and proofread correspondence, invitations, reports and professional documents.
Liaise confidently with senior executives, business associates, institutions, trustees, creative partners and external stakeholders.
Manage incoming communications, prioritising requests and ensuring timely follow-up.
Maintain accurate records, contact databases, filing systems and confidential documentation.
Oversee expenses, invoices, payments and general financial administration, ensuring appropriate approvals are obtained.
Private Personal Assistance
Provide comprehensive day-to-day personal assistance across all aspects of the principal's private life.
Manage personal diaries, family calendars, appointments, social engagements and private commitments.
Organise restaurant reservations, private dining and personal arrangements.
Coordinate birthdays, celebrations, family occasions and private events.
Manage personal correspondence, invitations and administrative requirements.
Arrange personal services, specialist appointments and lifestyle requirements.
Anticipate the principal's preferences and requirements, providing thoughtful and efficient support.
Maintain complete confidentiality and discretion in all personal and family matters.
Family Office & Diary Coordination
Work closely with the principal's husband's Personal Assistant to coordinate professional diaries, family schedules, commitments and travel arrangements.
Ensure effective communication between both offices, maintaining a coordinated approach to shared family requirements.
Manage overlapping professional and personal commitments, avoiding scheduling conflicts and unnecessary duplication.
Liaise with other members of the private office and household team to ensure everyone is appropriately informed.
Maintain clear communication and ensure important matters are escalated when necessary.
International Travel & Logistics
Plan and coordinate complex domestic and international travel for the principal and family.
Arrange private and commercial flights, accommodation, transfers, ground transportation and detailed itineraries.
Coordinate travel requirements with other assistants, household staff and external travel providers.
Check travel documentation, timings, bookings and special requirements meticulously.
Prepare comprehensive itineraries and ensure relevant parties have the necessary information.
Anticipate potential disruptions and manage alternative arrangements efficiently.
Coordinate packing requirements and wardrobe preparations for travel.
Provide occasional out-of-hours assistance with travel and urgent arrangements.
Household & Staff Management
Oversee the day-to-day coordination of household staff, including nannies and housekeepers.
Act as a central point of communication between the principal and household team.
Coordinate staff schedules, rotas, holidays, absences and cover arrangements.
Ensure household responsibilities, standards and expectations are clearly communicated.
Monitor outstanding household tasks and ensure completion within agreed timescales.
Liaise with contractors, maintenance providers, suppliers and external service providers.
Coordinate household projects, property improvements, maintenance and house moves.
Assist with the organisation and smooth running of multiple residences, where applicable.
Encourage effective communication and collaboration across the household and private office teams.
Wardrobe & Lifestyle Management
Maintain organised wardrobe inventories across the principal's residences.
Coordinate seasonal wardrobe changes, storage, organisation and packing.
Arrange alterations, repairs, dry cleaning and specialist garment care.
Prepare clothing, footwear and accessories for travel, engagements and social occasions.
Ensure garments and accessories are appropriately maintained and stored.
Coordinate wardrobe purchases, replacements and other requirements according to the principal's preferences.
Wine Cellar Management
Maintain accurate wine inventories across the principal's residences.
Record purchases, stock locations, consumption and replenishment requirements.
Liaise with specialist wine merchants, suppliers and household staff regarding orders and deliveries.
Monitor drinking windows, stock levels and appropriate storage arrangements.
Coordinate wine selections for private dinners, entertaining, events and travel.
Seek specialist advice when appropriate to ensure the cellar is maintained to a high standard.
Events, Entertaining & Lifestyle Coordination
Assist with the organisation and delivery of private dinners, social engagements and family events.
Coordinate venues, catering, guest lists, invitations, suppliers and logistical arrangements.
Liaise with private members' clubs, restaurants, cultural institutions and event providers.
Support arrangements connected with the principal's interests in arts, culture, philanthropy and creative businesses.
Ensure private events and entertaining arrangements are thoughtfully organised and professionally delivered.
Administration, Organisation & Confidentiality
Maintain a comprehensive shared task management system, documenting priorities, deadlines and responsibilities.
Take full ownership of tasks from inception through to completion.
Demonstrate meticulous attention to detail across bookings, communications and administrative responsibilities.
Identify potential issues early and present practical solutions.
Exercise discretion and sound judgement when determining which matters can be handled independently and which require approval.
Maintain the highest standards of confidentiality, protecting sensitive personal, family, financial and business information.
The Ideal Candidate
The family are seeking an accomplished Executive & Personal Assistant with significant experience supporting an UHNW individual, private family or senior principal within a private office or similarly demanding environment.
The successful candidate will be equally comfortable managing professional and private affairs, confident working autonomously and able to adapt effortlessly to changing priorities.
Essential Experience & Skills
Significant experience in a combined Executive and Personal Assistant role supporting a senior principal, UHNW individual or private family.
Strong experience managing complex executive and personal diaries.
Proven ability to coordinate international travel and intricate logistics.
Experience liaising with and coordinating private household staff, including nannies and housekeepers.
Exceptional organisational and administrative capabilities.
Outstanding written and verbal communication skills.
Strong interpersonal skills and confidence liaising with senior individuals and high-profile external contacts.
Excellent judgement, discretion and a commitment to confidentiality.
A proactive, resourceful and solutions-focused approach.
Ability to work independently, anticipate requirements and take complete ownership of responsibilities.
Strong IT proficiency, including Microsoft Office, digital calendars, spreadsheets and task management platforms.
Flexibility to accommodate occasional evening and weekend requirements.
Desirable Experience
Previous experience within an UHNW private household, family office or private office.
An interest in arts, culture, design, philanthropy and the creative industries.
Experience coordinating private lifestyle arrangements and events.
Knowledge of wardrobe management, specialist garment care and suppliers.
Experience with wine cellar administration and specialist wine merchants.
Experience supporting a family with multiple residences.
Familiarity with property projects, household operations and private staff coordination.
Personal Attributes
The successful candidate will be:
Exceptionally discreet: Understands the importance of confidentiality and operates with complete professionalism.
Highly organised: Naturally structured, meticulous and able to manage multiple priorities simultaneously.
Proactive: Anticipates needs rather than simply responding to instructions.
Resourceful: Confident finding solutions and resolving challenges independently.
Emotionally intelligent: Able to read situations, understand personalities and communicate appropriately.
Resilient: Remains calm, composed and effective in a busy and changing environment.
Accountable: Takes responsibility for their work, welcomes feedback and addresses mistakes constructively.
Service-minded: Takes genuine pride in providing consistently professional support and meticulous attention to detail.
Working Arrangements
This is a full-time position, working Monday to Friday, with core working hours agreed at the outset.
The role offers a predominantly home-based working arrangement, with attendance at the principal's Belgravia residence once a week. Additional attendance may occasionally be required for meetings, household matters, events and other commitments.
The successful candidate must be flexible to provide occasional evening and weekend support, particularly in connection with international travel, family commitments, private events and urgent matters.
Working hours, response expectations and arrangements for additional hours or time off in lieu will be discussed and agreed at the outset.
A high level of reliability, communication and accountability is essential. Holiday arrangements and handovers must be managed proactively to ensure continuity of support.
